Project management tools are a must-have to make my life as a freelancer much easier. From staying on task to managing my workload, I’ve used several online tools to increase my efficiency and productivity. There are lots of different applications to choose from, which can be overwhelming. Once you find the right project management tool, work becomes a breeze. I’ve compiled a list of some of the top-rated applications to give you an idea of which ones you should choose.
Asana
Asana is a tool I’ve been using for over six years and it’s definitely my favorite tool for managing my work tasks. The interface is incredibly user-friendly and I’m able to customize my projects in a way that makes sense for me. The free version does everything I need and while I only use it for myself, it’s a great tool to manage tasks for a small team.
What helps me the best with Asana is scheduling all of my tasks. Each client I have uses varying platforms or methods for doling out assignments, so I needed a single place to keep everything. I use the calendar to assign my work and I love that I can use the at-a-glance feature to see my weekly and monthly tasks. It’s super helpful to visualize my workload and manage all of my assignments. Plus, I can add notes or links to each task to keep everything in one easy location.
Monday
Monday.com has become one of the primary platforms I use with my clients. I have three active clients now that use this project management tool and while I’ve only been using it for just over a year, it is easily one of my favorites. The interface is easy to navigate and I love how it keeps all of my assignments organized.
The beauty of Monday.com is you can customize it to suit your needs. Each client has a different method for how they organize their content. Despite these differences, I still find it simple to navigate each client’s functionality.
Trello
I don’t have a ton of experience using Trello but have used it in the past with social media clients. I also know lots of other freelance writers who find this tool beneficial. Trello uses a Kanban board-style system, which allows users to create boards with different lists and cards to represent tasks and projects. It is a highly visual system that can be used to track progress and assign tasks to team members.
One benefit I’m always hearing about is how Trello is an excellent tool for collaboration. Team members can leave comments on cards, attach files, and share ideas. It is also highly customizable, allowing you to create custom fields and labels to suit your needs. It’s ideal for keeping track of the same project without using different locations.
Airtable
It’s been over a year since I’ve used Airtable, but I used it extensively for nearly 3 years while working with a social media marketing company. What I love about Airtable is that you can customize the layout of each section from Kanban-style boards to spreadsheets. Plus, you could create one card for a client and then within that card customize multiple different displays.
That said, it did take some learning to utilize the interface. Unlike some of the other tools I’ve used, customizing Airtable from the start was a learning curve. However, once I picked up how to use the application, customizing what I needed was a breeze. With a bigger investment, Airtable may be best suited for businesses with more than one person.
Notion
Similar to Trello, I don’t have a lot of experience with Notion. In fact, one of my clients who now uses Monday previously used Notion. While I found the application to work nicely, it certainly didn’t have quite the same ease of use compared with Monday. However, it is still an effective project management tool.
With Notion, you can easily create customized templates that cater to your unique project management needs. From creating a task list to keeping track of deadlines, you can easily set up a dashboard that works for you. Not only that, but you can also add comments and collaborate with other team members in real time, which can make your work process much more efficient.
Using Project Management Tools
Truth be told, I don’t know how I would stay organized without project management tools to keep me going. It’s one of the core practices of the work I do as a freelance SEO content writer. Working as an entrepreneur requires a keen level of organization and I’m thrilled tools like Asana and Monday exist to help me along the way.
Something I pride myself on is my ability to quickly adapt to new tools. Do you have a project management tool you can’t praise enough? Send me an email or comment below to share!
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